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You should all be aware of your responsibility to ensure you adhere to the 8 principles of Data Protection Act when handing client information (further details here:https://www.gov.uk/data-protection)
However if you are keeping and sharing electronic records regarding your clients (personal data), you may also be required to register with the Information Commissioner Office (ICO). There is a legal requirement for every business to register if they keep electronic records containing identifiable information, unless it is for accounts purposes only i.e. invoicing.
The ICO is the UK’s independent body set up to uphold information rights and improve the practice of organisations by gathering and dealing with concerns raised by members of the public.
The ICO complete regular checks to ensure all relevant companies and individuals are registered, and penalties can be enforced if registration is avoided. We therefore recommend that all are members check to see if they need to register. To find out if you need to register there is an online assessment tool: https://ico.org.uk/for-organisations/register/self-assessment/
There is currently a yearly registration fee of £35 and registration is completed online: https://ico.org.uk/registration/new
For further information on registration with the ICO you can visit: https://ico.org.uk/ or call the ICO helpline on 0303 123 1113
Information circulated to scheme members September 2017
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